*Note: a confirmation email DOES NOT reserve the bus. ***SMU Requester must receive a RESERVATION # from the transportation company for the trip to be ‘BOOKED’.The trip is not BOOKED (placed on the schedule) until the reservation process is completed.After COI approval, enter a purchase requisition for PO.Transportation company insurance must meet SMU Insurance Requirements.Send the COI for non-exclusive vendor to Jonathan Dowd in Risk Management for review and approval.When Exclusive Vendors cannot provide services when and where needed, the department can hire another transportation company after receiving COI (Certificate of Insurance) approval by Risk Management.Departments are responsible for contacting Exclusive Vendors first to check availability before booking a trip/transportation with non-exclusive vendor.Car Rental: When SMU employees travel and rent a car/vehicle, SMU’s insurance covers them when they are driving the rental vehicle.Insurance coverage follows company insurance. Ground transportation policies include buses, vans, and other vehicles. Trips require a PO for payment so booking/purchase is covered by SMU Terms and Conditions. PREFERRED PROVIDERS - BUSES-GROUND TRANSPORTATION 8-18-2022 (PDF)īUS SERVICES - Sample Itinerary for Quote Request (PDF)īUS SERVICES - Sample Itinerary for Quote Request (Word Document)īuyer: Cathy Ground Transportation: When non-SMU personnel drive vehicles for SMU trips that falls under ground transportation.

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